Claims
If you only apply for funding under the land based options, you will not need to complete a claim form at the end of the Scheme year and payments will be made automatically either as claimed or as determined after processing and inspection.
For other options, you must submit a claim from. We will send you a pre-printed claim form toward the end of the Scheme year. You must fill this in and submit it together with all supporting documents, make sure it reaches your SGRPID Area Office as soon as you have completed the options applied for but by 31 August at the latest. We cannot pay claims received after that date.
Under EC legislation we must carry out a full administrative documentation check.
Supporting Information for Claim
If you chose any of the following options you must send us supporting information to show us that you have met the necessary requirements.
Option 1 - Skills development (Training)
Option 4 - Modernisation through electronic data management - Agriculture
Option 5 - Management of tree stands for seed production
Option 6 - Modernisation through electronic data management - Forestry
Option 7 - Access creation for sustainable forest management
Option 20 - Improving access
Option 21 - Management of sites of archaeological or historic interest
Option 22 - Management of vernacular rural buildings
Option 23 - Animal Welfare Management Programme
Please note that you no longer need to complete a claim form for Option 8 - Membership of food quality assurance schemes. We will check with the eligible organisations you have listed in your application form to confirm your membership.
For options where payment is based on actual costs, you must submit the original invoices and evidence to prove that you have incurred the expenditure (we will return the originals to you). We can only accept correctly receipted invoices.
Your invoice must show:
- Your supplier or contractor's name and address; and your business name and address as the customer;
- Details of goods and services purchased and supplied. Show separate costings for each approved option, and VAT details where appropriate. The date when the supplier or contractor delivered the goods and/or services to you;
- The total amount of the invoice;
- The amount paid by you in figures or words. If this differs from the total invoice amount, it must provide information to explain the difference (such as the amount of any discount, or credit or hire purchase charges);
- The signature and stamp of the supplier or contractor receiving payment (or their employee).
If you have settled an invoice for over £500 by cash, you must keep additional evidence of payment for your records. This might be a separately numbered receipt from the supplier's accounts or an accountant's statement.
If your invoices are paid by electronic banking we require a printed copy of the bank statements showing the defrayed expenditure and also copies of the electronic transaction between businesses e.g.'Royline' prints.
Payment
Payment under the Land Managers Options will be made in arrears, after you have completed the relevant undertakings. One payment will be made per application after the end of the LMO year, providing any claim forms have been returned to us with all supporting documentation as required to allow final processing.
Payment method
Claims will be paid using the Bankers Automated Clearing System (BACS). If you have not previously supplied this information you should obtain and complete a BACS (1) form and return it to your SGRPID Area Office as quickly as possible. This also applies if you need to change any of the details we hold.