CHR Guide: Building a Common Housing Register: A Practitioner's Guide
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APPENDIX FOUR: HOME ARGYLL LAUNCH IMPLEMENTATION TIMETABLE
Date | Activity | Responsibility | Progress |
w/b 7th August |
ONGOING | Ensure that ICT systems can be adapted to new policy | Partner RSLs | |
w/b 14th August | | | |
14th August | Provide list of all applicants for review of duplication between lists | Partner RSLs | |
14th August | Agree responsibility for duplicate applicants | Partner RSLs | |
14th August | Agree to record and analyse duplicates in applications 14th-21st August | Partner RSLs | |
14th August | Agree to establish a Health and Housing Need sub group and confirm attendees | Consultant and Partner RSLs | |
14th August | Decision on printing Choice of Area forms | Partner RSLs | |
14th August | Agree publicity material/communication with applicants and other stakeholders | Partner RSLs | |
14th August | Agree information sharing arrangements between partner | Partner RSLs | |
14th August | Agree arrangements for sharing information when allocating | Partner RSLs | |
Date | Activity | Responsibility | Progress |
w/b 14th August |
14th August | Agree future meeting dates | Partner RSLs | |
By 18th August | Print (and distribute if necessary) Choice of Area forms | Partner RSLs | |
By 18th August | Analyse duplication of applications between partners | Consultant | |
By 18th August | Set up central database of all applicants | Consultant | |
By 16th August | Develop procedural training programme for staff and send out agenda | Consultant | |
By 18th August | Ensure HOME Argyll website is up to date and reflects launch arrangements | ABC | |
By 18th August | Check key partners happy with site content - CS and Crofters Commission | Consultant | |
By 18th August | Sign off HOME Argyll site and pay invoice | Consultant | |
By 18th August | Sign Escrow Agreement | ABC | |
By 18th August | Explore whether applicants can be offered access to the internet | Partner RSLs | |
By 18th August | Finalise letter to be sent out with application forms | Consultant and Partner RSLs | |
Date | Responsibility | Activity | Progress |
w/b 14th August |
All week | Ensure all staff aware of procedures for re-registration | Partner RSLs | |
All week | Ensure all staff aware of HOME Argyll website and its contents | Partner RSLs | |
All week | Ensure all staff aware of focus on housing information and advice | Partner RSLs | |
w/b 21st August | | | |
21st August | Procedural Training - Rothesay | Consultant facilitates
RSLs confirm attendance | |
21st August | HOME Argyll site goes live | Consultant to check and co-ordinate | |
21st August | Application Forms to be delivered | Printer | |
21st-25th August | Re-registration letters issued | Partner RSLs | |
23rd August | Procedural Training - Oban | Consultant facilitates
RSLs confirm attendance | |
By 25th August | Draft Procedural Manual for staff | Consultant and Partner RSLs | |
By 25th August | Develop standard forms | Consultant and Partner RSLs | |
Date | Responsibility | Activity | Progress |
w/b 28th August |
29th August | Steering Group meeting | Partner RSLs/Consultant | |
29th August | First meeting of Health and Housing Need sub group - training and discussion of responses to date | Consultant facilitates
RSLs confirm attendance | |
31st August | Procedural Training - Ardrishaig | Consultant facilitates
RSLs confirm attendance | |
All week (ongoing) | Send out acknowledgement slips for applications received - state which landlords interested in | Partner RSLs | |
All week (ongoing) | Copy forms to other partner RSLs | | |
w/b 4th September | | | |
4th September | Procedural Training - Dumbarton | Consultant facilitates
RSLs confirm attendance | |
All week | Staff trained on using ICT systems with new policies and procedures | Partner RSLs | |
8th September | Deadline for initial responses to be received | Partner RSLs | |
8th September | Database of responses to be sent to ACHA | Partner RSLs | |
Date | Activity | Responsibility | Progress |
w/b 11th September |
11th September | Analyse non respondents and update database | ACHA | |
12th September | Issue reminder letters (with option to state form returned to another RSL) | Partner RSLs | |
12th September | Steering Group meeting | Partner RSLs/ Consultant | |
All week (ongoing) | Begin processing forms | Partner RSLs | |
All week (ongoing) | Issue pointing letters as processed | Partner RSLs | |
By 15th September | Agree arrangements for homelessness information sharing | Homelessness/Partner RSLs/ Consultant | |
15th September | Final responses required | Partner RSLs | |
15th September | Database of responses to be sent to ACHA | Partner RSLs | |
w/b 18th September | | | |
18th September | Housing lists close - preallocate as much as possible | Partner RSLs | |
All week | Input new application forms | Partner RSLs | |
All week | Ensure information on ALL applicants sent to appropriate RSLs | Partner RSLs | |
Date | Activity | Responsibility | Progress |
w/b 25th September |
All week | Ensure information on ALL applicants sent to appropriate RSLs | Partner RSLs | |
26th September | Steering Group meeting | Partner RSLs/ ODS | |
By 29th September | Issue letter saying removed from list if not responded | Partner RSLs | |
w/b 2nd October | | | |
All week | Assess who has NOT responded to review (to any RSL) | Partner RSLs | |
w/b 9th October | | | |
9th October | | | |
10th October | Steering Group meeting | Partner RSLs/ ODS | |
Ongoing | | | |
October 2006 onwards | Keep up to date with ICT progress | Partner RSLs - lead ACHA | |
November 2006 onwards | Roll out health and housing need training | Partner RSLs | |
2007 | Stock familiarisation programme | Partner RSLs | |
2007 | Establish links with Move UK | Partner RSLs | |
2007 | Joint mutual exchange procedures | Partner RSLs | |
Page updated: Monday, October 12, 2009