Scottish Government

ACTIVITY

TIMESCALE

TO BE CARRIED OUT BY

Cattle Identification Inspections

Agreement on basis of selection programme

by March 31st

BCMS / SERAD

Run the selection programme

by April 30th

BCMS

Issue of list of selected holdings

by April 30th

BCMS

Distribution of lists of selected holdings to Area Offices

by April 21st

SERAD

Oversee passing of lists to local authorities

by April 30th

BCMS

Proposed programme for inspections (inspection profile) to be copied to BCMS

by April 30th

SERAD

Notice of any amendment to the inspection profile to be given to BCMS

monthly

SERAD

All selected holdings to be subjected to cattle identification inspection in line with agreed area office instructions

by end of inspection cycle - February 28th

SERAD

CII guidance to be agreed and issued

as required

SERAD/BCMS

Input to Agricultural Officer training to be given if required

as required

BCMS

BCMS to advise number of ad-hoc inspections requested and number outstanding at each area office on a cumulative basis

monthly

BCMS

Urgent ad-hoc inspections to be carried out within 5 days of request assuming resources not exhausted

within 5 working days

SERAD

Remaining ad-hoc inspections to be carried out within a month of request

within a month

SERAD

Results of urgent ad-hoc inspections to be given to BCMS

within 2 working days of inspections

SERAD

ACTIVITY

TIMESCALE

TO BE CARRIED OUT BY

Cattle Identification Inspections (continued)

Results of remaining (non-urgent) ad-hoc inspections to be forwarded to BCMS

within 8 working days of inspections

SERAD

Provide 'Inspection Report Forms 1 and 2' booklets to SERAD Inspecting Officers

On request

BCMS

Inspection reports (Form 1) to be sent to BCMS

within 2 working days of end of inspection

SERAD

Inspection report (Form 2) to be sent to BCMS

within 8 working days of inspection

SERAD

Monthly statistics showing inspections carried out and results to be provided

monthly

BCMS

Details of holdings failing CIIs to be provided

monthly

BCMS

BCMS to be informed when movement restrictions are imposed or lifted

within 2 working days of imposition

SERAD

BCMS to report on movement restrictions imposed, lifted and outstanding

monthly

BCMS

Appeals Against Refusal of Passports

Appeals procedure regarding appeals against refusal of late passport applications to be operated along agreed principles

continuous

BCMS/SERAD with BCMS Director having delegated authority

General Enforcement

In the event that SERAD issues a movement licence, BCMS to be consulted/advised before issue

continuous

SERAD

BCMS to be kept informed of progress of prosecution and investigations in Scotland

continuous

SERAD

BCMS to be informed of any compulsory slaughters under the Cattle Identification Regulations

continuous

SERAD

ACTIVITY

TIMESCALE

TO BE CARRIED OUT BY

General Enforcement

(continued)

SERAD to respond to requests for information/policy input

within normal service guidelines

SERAD

Provide Inspecting Officers with Movement Restriction notice pads CPPS27, CPPS27A, CPPS28, CPPS28A, CPPS28 Annex, CPPS30, CPPS30A, CPPS31, CPPS31A

On request

SERAD

Provide electronic copy of Movement Restriction Notice CPPS29 and CPPS29A to Inspecting Officers.

On request

SERAD

BCMS to provide guidance on enforcement matters from GB perspective

within normal service guidelines

BCMS

General Service Levels

Issue of Passport following receipt of a valid and complete application or an electronic application

99% within 10 working days (90% within 5 working days)

BCMS

Issue of amended passport or Certificate of Registration (COR)

100% within 10 working days (90% within 5 working days)

BCMS

Issue of replacement passport or COR on receipt of valid application

95% within 10 working days

BCMS

Issue of passport application forms - from date of correct registration of a double tag order on CTS

98% within 5 working days

BCMS

Update database following valid and complete notification of cattle movement

100% within 10 working days (95% within 2 working days)

BCMS

ACTIVITY

TIMESCALE

TO BE CARRIED OUT BY

General Service Levels

(Continued)

Update database following valid and complete notification of death of cattle

100% within 10 working days

BCMS

Provide a telephone helpline - 5 and a half days per week. Calls that are answered within 5 rings once connected. Any changes to this should be agreed by both parties.

80% - under review at BCMS Management Board

BCMS

Reply to written correspondence/enquiries (including e-mails)

15 working days - under review at the BCMS Management Board

BCMS