Scottish Government

1. Portfolio/Number/Name:ELL/C5 Scottish Enterprise Network - Print Strategy Efficiencies - NEW

2. Programme/Activity:

The network print strategy is a more efficient and effective way of managing the network's printing activities. It encompasses a new solution for the network's print requirements, which will be implemented over the next couple of months and which will run for the next 5 years. This will ensure we have access to modern, up to date printing technology which not only reduces our spend in this area but improves the quality and speed of delivery.

3. Efficiency

3.1 Current target; £m

2005-06

2006-07

2007-08

Cash

-

0.5

0.5

Time

-

-

-

3.2 Efficiencies delivered; £m

2005-06

2006-07

2007-08

Cash

-

-

-

Time

-

-

-

4. Accountable Officer for delivery

Philip Rycroft

5. Project Manager

Rebecca Robinson

6. EGDD Portfolio Manager

Hilary Pearce

7. Description of efficiency and actions to be taken

7.1 What is the efficiency improvement? How will the efficiencies be made?

To decrease spend on our printing requirements which is currently in excess of £3m a year, whilst delivering greater quality and level of delivery.

This can be achieved by becoming more effective at managing our print and inventory activities across our operations to generate economies of scale and make efficiency savings.

7.2 What are the main actions that are needed to secure the delivery of this efficiency improvement?

• The delivery of an integrated print strategy to deliver efficiencies
• Implementation of a management strategy to co-ordinate our print needs over the next 5 years.

Upgrade of our ageing print equipment to ensure the quality, capacity, usability and performance to match our needs.

8. Associated costs

8.1 Are there any development or redundancy costs associated with the delivery of this efficiency?

Development - changes and upgrades to IS systems but all at suppliers cost.

Redundancy - Nil. Pitney Bowes Management Services staff TUPE'd to new supplier.

9. Measurement

9.1 What are the inputs that will be measured?

New budgets 06/07 and 07/08 are less than or equal to actual cost.

9.2 What are the outputs that will be measured?

Cost 06/07 Versus Cost 04/05.

9.3 What is the baseline for inputs and outputs?

04/05 print activity.

10. Quality cross-check

10.1 What quality indicators are being used to ensure that quality of service is maintained or improved?

Service contract with Service Level Agreements

11. Monitoring

11.1 What are the arrangements for monitoring the delivery of efficiencies?

Management Information on quality, volumes, cost and manage budget line.

12. Reporting

12.1 What are the arrangements for reporting the delivery of efficiencies?

Through normal quarterly budget reporting.

13. Dependencies

13.1 Explain if your efficiencies are dependent on legislation or other structural changes being achieved.

None

14. Use of efficiencies

14.1 How are the efficiencies released from improvement activity being used to improve front-line services?

Efficiencies are released into SE's annual budget and included in the prioritisation of annual budget allocations to operational activities.